Minutes of the MKDSA Committee Meeting Wednesday 19th October 2022 held via Zoom at 7.30pm.
ATTENDEES
Aiden Gray (AG), Alfie Burr (AB), Arthur Harris (AH), Amanda Lansbury (AL), Steve Manning (SM), Jeff Newall (JeN), Jo Newall (JoN), John Samuel (JS), Franco Volpe (FV) and Louise Walsh (LW).
Minutes taken by Louise Walsh.
CHAIRMAN TO OPEN MEETING & WELCOME
AG opened the meeting at 7.33pm.
APOLOGIES FOR ABSENCE
Apologies were received from Jackie Burr and James Rees.
MINUTES OF THE LAST MEETING
The minutes of the meeting held on 21 st September were reviewed and agreed.
Proposed by JS and seconded by JoN.
MATTERS ARISING
None.
CHAIRMAN’S REPORT – AG
The MKDSA website was being maintained by the previous Chair, Colin Butler who has now handed this over to AG & FV. The committee thanked Colin for all of his hard work. AG provided an update regarding the incident at Oxford United involving a pyro. The police investigation is ongoing.
AH joined the meeting.
There should be an update from the council regarding the proposals for Lewington’s at the end of the week. AG continues to regularly liaise with the club.
SECRETARY’S REPORT – LW
LW has visited the Metro bank to establish what is required to add and remove Account Operators to and from the account. It is a requirement that the following information is minuted. The signed minutes and amended business mandate are to be taken in person to the bank with appropriate ID. (Personal information has been removed to allow the minutes to be
shared via the MKDSA website)
TREASURER’S REPORT – JeN
JeN gave an overview of the account. Balance as at 22 September 2022: £6,071.22. Balance as at 17 October 2022: £5,449.48.
A cheque for £900 has been paid to MK Dons for the Player Sponsorship on behalf of the MKDons FC Fans Facebook Group. JeN confirmed that it needs to be minuted that he is to be added to the bank mandate as Treasurer and Colin Butler is to be removed.
JeN thanked AG for handing over all relevant papers. JeN will build spreadsheets for the current financial year to help monitor our finances and produce the Year-End accounts. We may need to find an alternative auditor if the person approached last year is no longer available. JeN
would like to produce at least an outline budget for the current year. The committee should let JeN know if their area of responsibility needs any funding.
The SUM UP account needs to be transferred across. Matchday sheets of transactions are being completed in the Lewington’s shop and forwarded to JeN for his records. LW is also sharing a copy with James Rees and SM for their records.
MEMBERSHIP REPORT – SM
SM gave an overview of membership numbers.
There was a brief discussion regarding an incident where a supporter’s behaviour towards a committee member was considered to be rude. Such behaviour will not be tolerated.
DISABILITY OFFICERS REPORT – JeN & JoN
JeN and JoN have met with Andy Gibb regarding the blue badge parking charges but as yet there is no progress. This was taken as an item for the agenda at the Supporters’ Board meeting held on 6th October.
EDI OFFICER UPDATE – AL
AL is going to promote World mental Health Day and raise awareness of Prostate cancer and the Movember campaign. Volunteers from the committee are being sought to participate in Movember. There was also a discussion regarding Armed Forces Day and Walking Football.
LEWINGTON’S UPDATE
The issue regarding heating as the winter months approach was raised again. JS will look at the return of the matchday football cards once the bar area returns with some seating etc.
MEDIA UPDATE
FV explained that there is a larger team sharing responsibility for media articles including SM, AB, Jon Harries, Tye Jenner & Alfie Marlborough.
AG thanked all the media team for their work.
MEMBERSHIPS
It’s been suggested that members can receive a discount on purchases in the MKDSA shop. The monthly prize draw is due at the end of the month.
ANY OTHER BUSINESS
A Christmas raffle like the one held last year was discussed but it was felt that this may be more manageable once the bar area is furnished again.
A matchday collection for a local foodbank was proposed and the club will be contacted to discuss.
CLOSE MEETING AND SET DATE FOR NEXT MEETING
There being no other business the meeting was closed at 8.53pm. The next meeting will be held on Wednesday 23 rd November at 7.30pm.
Signed on this day as a true record ………………………………………………………………………………………….
Chairman …………………………………………………………………….Aiden Gray
Secretary………………………………………………………………………Louise Walsh
