25th September, 6.30 pm. Gate 7 meeting room, 3rd Floor, Stadium MK

Present: David Bodset (DB), Alan Neill (AN), Barry Pearson (BP), Jim Bates (JB).

Apologies: Jonathan Owens (JO), Stephen Flannagan (SF), Nicol Onslow (NO).

The meeting was inquorate and any decisions will need to be ratified at the next meeting. [The minutes were ratified at the meeting on 20th October].

Last committee meeting minutes were agreed as a true record.

Matters Arising
The video conference call decision was amended to a quorum of five officers as per the constitution.
It was agreed to remove Life Members from the membership proposal going forward.

Meeting Quorum
The report was agreed.

Chairman’s remarks
It was agreed that AN benchmark other supporters association for ideas.
DB said he would look into xmas children's event.
DB said he would look into ‘A night with….’ event, it may include clips of old games.

Treasurer’s report
BP provided the Treasurers report.

Other Officers updates
None provided.

Membership
The roles of Safeguarding and Fundraising Officers were agreed.
NO was elected as Safeguarding Officer.

Meetings & Social Media Code of Conduct
The WhatsApp Code of Conduct was approved.

Safeguard policy
The committee approved the Safeguarding policy. BP agreed to check DBS checks with the insurers, which DB will manage.

Committee Item process
It was agreed that motions should be submitted 72 hours before meetings and JB would issue meeting documents at least 48 hours before a meeting.

Away travel update
DB to organize leaflets to be put on coach seats.
DB to chair a review after the Rovers game.

Draws & Raffle update
Member 171 was chosen from a random number generator for the monthly draw.
MKDSA to discuss fundraising with Neil Hart (see below)

Web site proposals update
It was agreed that a demo via zoom or equivalent is required. SF to organize.
Communication project plan is required. SF / JO to provide.

Planning Update
     No updates provided.

Supporters Board update.
We have agreed to meet Neil Hart on Monday 6th October to      discuss MKDSA fundraising. DB, BP & JB to attend.

AOB
We briefly met Paul Warne in the hotel lobby. He indicated that he would be happy to support players photographs and set questions to players, which could be used on the web site. It was agreed to also discuss this with Neil Hart.
It was agreed to look through the stock to decide what to do with it. DB to organise.
The next meetings will be 22nd October and 19th November, 7 pm at the stadium. It was also agreed not to have a meeting in December.