We apologise for the lack of redent updates on our meetings, and the ovedue ones are being published this week.
Minutes of the MKDSA Committee Meeting
Wednesday 26th October 2023 at 7pm.
Held at Jo and Jeff Newalls home.
ATTENDEES
Franco Volpe (FV), Amanda Lansbury (AL), Kieran Lansbury-Yemm (KLY), Jeff Newall (JeN), Jo Newall (JoN), John Samuel (JS), Ciaron Flanagan (CF). Arthur Harris (AH) attempted to join via Zoom, but connection was lost.
Minutes taken by Ciaron Flanagan
Agenda items.
Chair to open meeting & welcome – any conflicts of interest
• FV opened the meeting at 7:10pm
• No conflicts of interest were declared.
Minutes of the last meeting
• There were no matters arising from the minutes of the last meeting and these were proposed by AL and seconded by JeN
• The minutes were signed by the Chair and Secretary and are ready for publication on our website.
Chair’s report – Franco
.
• The chair wanted to put on record his thanks to the outgoing Committee member Gordon Wylie.
• Gordons departure has left a vacancy for Community and Edi Officer role. Ciaron Flanagan was proposed by Al and seconded by JeN. The committee were all in agreement and Ciaron has accepted to take on the role.
• The Chair extended his thanks to Amanda (VC) and John for their efforts in putting together the successful 20th anniversary event.
• Additional thanks were extended to club directors John Cove and Bobby Winkelman along with Mike Williamson and his coaching staff for attending the event.
• Special thanks were extended to the band Sound of The Crowd for an entertaining evening.
• The possibility of future social events was discussed, and it was agreed that we would review this again after this season ends.
Secretary’s report – New Secretary to be appointed.
1. GDPR training free online awareness courses will be available shortly. Ciaron will progress this and share the links to AL and KLY
2. John Cove forwarding the clubs GDPR policy documents and social media policies so we can align our processes.
3. Current documents – still need Jo and Jeff to sign for this season.
Treasurer’s report – Jeff Budgets 23/24
• Transferring away from Metro bank is still ongoing.
• Travel invoices up to date with none pending at this time.
• To assist the treasurer, it has been requested that Expenses should be claimed by 07th of the month.
• Club invoicing plan is now in place for programmes.
• With the handover of travel there has been an issue with the log in for stripe to access our account. CF and FV will investigate this and try to resolve.
Vice Chair’s report – Amanda 20th Anniversary Update
• AL has requested that all communications include KLY as there have been instances where Kieran has been missed off important updates.
• AL has requested inclusion on the GDPR training along with KLY. CF to facilitate.
Shop and Membership report – Amanda
• Membership numbers are continuing to increase.
• eBay sales remain steady.
• Programme sales also remain steady.
• Al is setting up this year’s Movember challenge again which will consist of committee members completing 7500 per day AL/FV/CF and JoN and JeN giving up alcohol and tea and coffee and drinking only water for a month with the savings being donated to the appeal.
Disability Officers’ report – Jo & Jeff – inc Parking
• Headsets for audio – There is a grant available via hospital for replacements and will this be investigated.
• Martin Thorpe (Hospital radio) provides the matchday commentary and it was suggested maybe to come on the MKDSA live show?
• Level playing field audit being done in December with JoN and JeF planning to be in attendance.
• Quiet room to be mentioned during level playing field audit.
• Disabled parking for Supporter board agenda and JS /CF will raise the issues to be shared by JeN
• JoN and JeF attending the level playing field conference at White Hart Lane.
Community & EDI Officer’s report – Ciaron
• MK Can event went well and gave us some good exposure with the club and on media
• SET are running their Christmas hamper appeal – Are we supporting? It has been agreed that this year we will support the Centre Mk and The Kids Out charity giving tree appeal.
• Several notable days in November
• Diwali – 13th
• International men’s day – 19th
• Transgender day of awareness – 20th
• Elimination of violence against women – 25th – MK Act
• Prostate cancer awareness – 19th November Windmill hill Golf course
Supporters’ Board report – John S
• The previous supporters board meeting minutes were discussed and agenda items for the next meeting agreed. JoN will email details of the disabled parking issues to be raised.
Any other business
• JS and FV will now lead the travel team assisted by CF.
• Several areas are being looked at to help us improve the service we offer.
• Standard response email
• Memberships we need to check have been purchased.
• Cancellation policy for travel?
• Cancellation insurance?
Close meeting and set date for the next meeting.
• Thanks were extended to Jo and Jeff for welcoming us into their home for this meeting.
• The meeting was closed at 8:53PM
• The next meeting date will be agreed in the new year.
Signed on this day as a true record ………………………………………………………………………………………….
Chair ……………………………………………………………………………………………………………… Franco Volpe
Secretary……………………………………………………………………………………………………………… Ciaron Flanagan
