👥 Attendance

Present: David Bodset (DB), Alan Neill (AN), Nicol Onslow (NO), Stephen Flannagan (SF), Barry Pearson (BP), Jim Bates (JB)

Apologies: Jonathan Owens (JO)

📄 Previous Minutes

The last committee meeting minutes were ratified with one correction to the AGM minutes regarding the Allocation of Away Travel Profits Motion.

Voting Options:

Result: Option 2 was passed.

🧭 Matters Arising

Alan Neill (AN) and Nicol Onslow (NO) were formally elected onto the management committee.

Additional procedural agreements:

• Voting will be by simple majority, via show of hands.
• The Chair will announce the result; if unclear, votes for and against will be recorded.
• Motions may be amended or split by majority vote; amendments are voted on before the main motion.
• The Chair may vote only where it affects the outcome and cannot vote twice.
• The Chair may debate but must vacate the chair if submitting a motion.
• Committee communication may use encrypted channels such as WhatsApp.
• Urgent decisions may be made via Zoom meetings with a quorum of three officers. All decisions to be ratified at the next meeting.

💷 Treasurer’s Report

Barry Pearson (BP) presented a budget forecast outlining projected expenses:

• Draws / Raffles – £1,598
• Website Designer – £1,000+
• Away Coach Travel – £4,280.64
• Accountant Fee – £271.14

Total projected spend: £7,149.78
Current bank balance: £8,320.91
Forecast remaining: £1,171.13

Monthly bank charges: £8.50 • Quarterly hosting: £18.36
BP to explore Public Liability Insurance costs.

🚌 Away Coach Travel

Agreed to trial a 50% discount for coach travel to the Bristol Rovers away game. MKDSA will liaise with the club for logistics and promotion. A Supporters Association (SA) flier will be placed on each coach seat. Future fixtures may be targeted based on this trial.

👔 Chairman’s Report

• The MKDSA name will remain unchanged, but a strapline “The Independent Supporters Association” will be added.
• A Monthly Draw was approved with various prizes including Club Red, Gold, and Platinum hospitality packages, plus junior prizes such as a signed photo or mascot experience.
• Total annual draw budget: approx. £1,598 (minus £250 adjustment).
• Club donation discussions to include a signed ball and shirt each season.
• Shop revenue target: £3,800/year plus £250 in sponsorships.
• Lottery licence obtained (£40).
• Two local charities within the stadium community will be selected annually for support.

🙋 Membership & Volunteers

Membership fees to remain unchanged until the SA is fully established. DB to obtain an updated membership report from John Brockwell. Volunteers are needed for shop inventory duties.

🗂 Planning Update

Jonathan Owens’ planning templates were approved. SF to present communication and website plans at the next meeting. JB requested a sales & marketing plan for online shop proposals and major web expenditures.

🤝 Supporters Board (SB) Update

DB and JB confirmed as MKDSA representatives. Items raised for SB discussion include:

• Proposal for a Disability Forum.
• Bristol Rovers away travel initiative.
• Season ticket discount removal.
• Young Dons initiative details.
• Youth community team engagement.
• SA draws and raffles visibility.
• Pitch-side pass for SF.

💬 Communications / Website

Covered under the planning item — updates to follow next meeting.

💬 WhatsApp Protocols

As users can mute messages individually, no further restrictions are needed. Members are encouraged to use the mute option if desired.

📜 Constitution Review

Referred to the planning process for consideration, including elections and associated forms.

📦 AOB (Any Other Business)

• SA TVs to be stored at the stadium (soundbars missing).
• DB & JB to meet with Hannah Bladen, Head of Operations, MK Dons Community Trust, Friday.
• Next Planning Meeting: Thursday 11 September • Next Committee Meeting: Thursday 25 September, both at Stadium MK, 6:30pm.